What It Does
Buying from suppliers shouldn't live in email and spreadsheets. SalesButler's Vendors & Purchase Orders give you a vendor catalog, a clean draft → send → receive PO workflow, and automatic inventory increment when a PO is received. Receive partial shipments, track outstanding quantities, and trust that the next tech will see the right stock count.
Step-by-Step Guide
Add a Vendor
Build your vendor catalog — name, contact, default terms.
Draft a PO
Create a PO with line items, quantities, and unit costs.
Send to Vendor
Mark the PO as sent and email the vendor a copy.
Receive Shipment
When parts arrive, mark the PO received — full or partial.
Stock Auto-Increments
Inventory stock auto-increments by received quantities.
Why You'll Love This Feature
Draft → Send → Receive
Three-state PO workflow mirrors how shops actually buy.
Auto-Stock Increment
Received POs auto-increment inventory — no manual entry.
Vendor Catalog
Centralized vendor list with contact and default terms.
Receive Partials
Receive partial shipments with outstanding quantity tracking.
Ownership Verified
Cascading deletes verify ownership so cross-org access is impossible.
PO Reporting
See open POs, total committed spend, and per-vendor history.
Perfect For
Replacing email/spreadsheet PO workflows
Tracking outstanding orders across multiple vendors
Auto-incrementing stock without manual data entry
Per-vendor purchase history for relationship review
Audit-defensible PO records for accounting