For HVAC Companies

Never Miss an HVAC Service Call Again

Q: Can it dispatch no-heat and no-AC emergencies?

Yes. The AI reads keywords like 'no heat,' 'AC not working,' or 'furnace down' and pages your on-call tech instead of waiting for morning.

Q: What happens during peak season?

When the phones ring nonstop in July or January, every missed caller still gets a text back in under a minute. No customer slips through.

Q: Does it sell maintenance agreements?

Yes. After every service call, automated follow-ups pitch annual tune-up plans at the moment customers are most likely to sign up.

Q: Can I run seasonal tune-up campaigns?

Yes. Reactivation campaigns text past customers in spring and fall. Most HVAC companies book 50–100 tune-ups from a single send.

Q: Will it integrate with ServiceTitan?

Yes. Native integration syncs leads, customers, and bookings with ServiceTitan, Housecall Pro, FieldEdge, and most dispatch platforms.

Q: Can it quote install vs. repair separately?

Yes. Configure pricing for tune-ups, repairs, and full system replacements. The AI sends the right ballpark for each call.

No heat in January or no AC in July—the customer calls the first HVAC company that responds. SalesButler texts them back in seconds, dispatches your tech, and renews maintenance agreements automatically.

No credit card · Setup in 5 minutes · Cancel anytime

40%

Calls Missed on Average

78%

Want to Text, Not Call

<5 min

Optimal Response Time

2-3x

More Jobs Closed

SalesButler · Inbox

Missed call recovered

Auto-text sent in 8 seconds

● Live

Customer · 9:42 AMI need system replacement — can you come out?

SalesButler · 9:42 AMThanks for reaching out! I can get you a same-day estimate — what's the address?

Booked in 47s$7,800 job

Features

Everything You Need to Turn HVAC
Leads into Revenue

Missed Calls Turned Into Jobs

Catches every missed, busy, and after-hours call
Texts the caller back within seconds
Logs every lead and the revenue it's worth

Two-Way Texting Your Crew Will Use

Threaded inbox the office and field share
AI drafts the reply so you just hit send
Customers reply to texts—they ignore voicemails

AI That Sorts Your Leads

Scores leads by job size, urgency, and intent
Flags emergencies before voicemail buries them
Pushes the hot ones to the top of the list

Quotes Out the Door in Seconds

AI ballpark price the moment a customer asks
Send a 5-step smart quote link by text
Track which quotes turn into booked work

Follow-Up and Reactivation on Autopilot

Drip SMS sequences triggered by lead behavior
Win back old quotes you wrote off months ago
See which campaigns actually book revenue

AI Receptionist for Calls and Web Chat

Answers, transcribes, and qualifies every call
Handles after-hours bookings and emergencies
Drop a chat widget on your site in one line

Built for HVAC Companies

Catch the Peak-Season Calls That Pay for the Year

Catch every missed call—even the ones at dinner

Reply to every lead in under a minute, day or night

Quote, follow up, and book jobs from one place

Turn more first-time callers into paying customers

See where your revenue comes from and what it cost

FAQ

Frequently Asked Questions

Can it dispatch no-heat and no-AC emergencies?

Yes. The AI reads keywords like 'no heat,' 'AC not working,' or 'furnace down' and pages your on-call tech instead of waiting for morning.

What happens during peak season?

When the phones ring nonstop in July or January, every missed caller still gets a text back in under a minute. No customer slips through.

Does it sell maintenance agreements?

Yes. After every service call, automated follow-ups pitch annual tune-up plans at the moment customers are most likely to sign up.

Can I run seasonal tune-up campaigns?

Yes. Reactivation campaigns text past customers in spring and fall. Most HVAC companies book 50–100 tune-ups from a single send.

Will it integrate with ServiceTitan?

Yes. Native integration syncs leads, customers, and bookings with ServiceTitan, Housecall Pro, FieldEdge, and most dispatch platforms.

Can it quote install vs. repair separately?

Yes. Configure pricing for tune-ups, repairs, and full system replacements. The AI sends the right ballpark for each call.

Is there a free trial?

Yes. 14 days, no credit card.

How Much Revenue Could
You Be Recovering?

Adjust the sliders to see your estimated recovery potential with Sales Butler.

Missed calls / month25 calls

5 calls150 calls

Average job value$10k

$1k$50k

Lead-to-close rate20%

5%60%

Old leads to re-activate / month12 leads

0 leads100 leads

Estimated Monthly Recovery

$64k

in additional revenue per month

Annual recovery

$773k

Est. monthly profit

$21k

5.0

From missed calls

1.4

From old leads

6.4

Total / month

Estimates based on your inputs. Actual results vary. Many Sales Butler customers recover their first job within 30 days.

More HVAC resources

Best HVAC Software Best HVAC CRM HVAC Scheduling HVAC Dispatch HVAC Invoicing Free Calculators Glossary

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