Price Book for HVAC Companies
HVAC HVAC contractors have a specific problem: techs are on rooftops and in crawlspaces, so half the inbound calls hit voicemail and the homeowner dials the next company on Google. SalesButler's Price Book is built to fix exactly that for hvac businesses. Centralize your labor tasks, materials, and hourly rates so every estimate is accurate, every job is profitable, and nothing falls through the cracks.
Price Book for HVAC, in the app
Price Book Built for HVAC
Take a $7,800 system replacement: winning or losing it often comes down to how well you handle price book. When a no-cool emergency in July comes in during the summer cooling season, a HVAC contractor stretched across jobs can't afford to let it slip. Price Book keeps hvac work moving from first contact to paid invoice — without adding office staff.
- Using price book to handle a no-cool emergency in July the instant it lands, instead of after voicemail.
- Keeping a $7,800 system replacement on track with price book, from the first call through to a paid invoice.
- Leaning on price book to stay ahead of the summer cooling season demand without adding office staff.
Up and Running Fast
Set Up Labor Tasks
Create labor items in the Tasks tab with estimated hours, material costs, and optional flat rate overrides for fixed-price jobs.
Add Materials
Add unit-priced materials in the Materials tab with supplier name, SKU, and cost per unit for accurate job costing.
Calculate Your Hourly Rate
Use the Hourly Rate Calculator to input salary, payroll tax, benefits, overhead percentage, and desired profit margin to compute your true billing rate.
What HVAC Businesses Get
Accurate Job Costing
Every estimate reflects your true labor, material, and overhead costs — no more guessing or underpricing.
Centralized Pricing
One source of truth for all your tasks, materials, and rates. Update once, apply everywhere.
Profit Margin Control
The hourly rate calculator ensures every job meets your target profit margin.
Flat Rate Overrides
Offer fixed prices for common jobs while tracking the underlying labor and material costs.
Why HVAC Businesses Choose SalesButler for Price Book
- Built for hvac, not adapted from generic software — price book that already understands a no-cool emergency in July and the summer cooling season.
- Runs from the field: your crew manages price book from a phone on a $7,800 system replacement, not just a back-office desk.
- One flat price for the whole crew — most HVAC contractors cover it by booking a single extra system replacement a month.
- Live in about 15 minutes: connect your number, import contacts, and hvac price book is running the same day.
HVAC Price Book FAQ
How much does hvac price book software cost?
SalesButler's Growth plan is $24/month for your whole team — far less than per-seat price book tools. Most HVAC contractors cover it with a single recovered system replacement.
What's the best price book software for hvac companies?
The best fit is software built for HVAC contractors. SalesButler handles price book around a no-cool emergency in July, a $7,800 system replacement, and the summer cooling season demand — not a generic CRM you have to bend to fit the trade.
Does Price Book work on mobile out in the field?
Yes. HVAC crews run price book from their phone on the job — no laptop, no trip back to the office.
Is SalesButler's Price Book a good fit for HVAC contractors?
Yes. HVAC businesses use it to price book around real field conditions — a no-cool emergency in July, a $7,800 system replacement, and the summer cooling season demand — not a generic office workflow.
What is the Hourly Rate Calculator?
It computes your true billing rate by factoring in salary, payroll tax, benefits, overhead percentage, and your desired profit margin — so you know exactly what to charge per hour.